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Paper versus digital organisation (part one)

April 14, 2007 by Kate Davis Leave a Comment

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diary and pdaI like computers. I got my first computer in 1995 before going to university, when most of my friends thought I was mad not putting the money towards a car. I got my first pda in 2000 just after I finished my undergraduate degree. There are so many reasons why I like IT solutions that when I create a new system I always use a computer.

However I have never found my pda (Palm Tungsten E) very useful for organising tasks. The best programme I have found so far is shadowplan, however I think because I am unable to install any desktop software at work I fail to capture all my tasks so it became an ineffective system. Therefore before Christmas I decided to try something new and started using a spreadsheet for my system incorporating aspects of both GTD and DIT. There was a sheet for:

  • backlog tasks
  • tasks I was waiting for someone else to do
  • tasks for the future
  • tasks I’d completed
  • list of projects
  • tasks to do on Monday
  • tasks to do on Tuesday …

task spreadsheet

I used filters to show tasks by project, context and expected duration, so could easily narrow down my actions to the suitable tasks for where I was or the time I had. However I noticed two flaws. I was not good at using an inbox so I continued to lose actions, particularly from meetings. I also could not implement this method at home. There did not seem to be a good reason why it didn’t work it just didn’t, no matter how hard I tried and as I said in an earlier post I think an organisational system should be able to work at home and work.

After Christmas I was mulling over my ideas and started noticing the abundance of filofaxes people have. I started talking to people about them and no matter what size it is people love their filofax. I was convinced I should give a a paper system a go for the first time in five years, but how and what size?

I have split this post in two because of the length, part two will be posted in a few days.

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Filed Under: Productivity Tagged With: DIT, GED, GTD, plan, spreadsheet

About Kate Davis

I'm a working mum of two children, and I'm keen to make the most of what is important to me. This starts by capturing information whether it is a photograph or a task list. I love a process and try to find the most efficient method of doing things from organising photographs to planning a house renovation. I believe everything benefits from being simpler.

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Welcome

I'm a working mum of two children, and I believe everything benefits from being simpler. Although I'm not as good as I'd like at achieving simplification. I often get caught up on writing lists or planning the most efficient method of achieving things instead. Read More…

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